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NEW IN: Associate Finance Director Benelux & Alpine

Position

DIMENSIONS:

Total Staff Supervised: 2 Supervisor's Total Staff: 19

JOB SUMMARY:

The Associate Finance Director – Alpine and Benelux role is a senior level role within the Other Europe finance team and is responsible for all elements of the financial processes in Alpine (Austria, Switzerland) and Benelux (Belgium, Netherlands and Luxembourg). The scope of the role encompasses financial and statutory accounting and reporting, financial planning and analysis as well as business partnering to the local commercial teams.

To support the commercial set up of the Alpine and Benelux regions, there are two roles reporting into the Associate Director – Alpine and Benelux Finance. These roles are focused on the day to day provision of FP&A and business partnering support to the commercial function. One role supports Alpine and one supports Benelux.

As such, it is expected that the day to day focus of the Associate Director – Alpine and Benelux Finance will be the provision of the financial and statutory accounting and reporting, whilst providing oversight and line management support for the two FP&A roles that report to him/her.

The Associate Director – Alpine and Benelux Finance is responsible for financial and statutory accounting and reporting processes in Belgium, the Netherlands and Switzerland. Financial accounting in Austria is serviced from Germany. In this position, he/she is responsible for the daily local financial workflow and also for the financial handling of the payroll in these countries. This position is responsible for the correct financial month and quarter end close and all the work related to these closes including reporting.

KEY DUTIES AND RESPONSIBILITIES: Describe scope:

% of Time or

Importance

1.     Accounts Payable

        1.1 Controlling the AP process in this area, including support and training the non-finance colleagues in their daily work

        1.2. Creating PO's for the finance department including the correct setup of new vendors

        1.3 Be the point of contact and follow up queries related to the AP process in this area

        1.4 Control the PO/purchase process, including the correct use of coding, cost centers and approval limits

        1.5 Ensure VAT rates are correct setup, updated and used correctly. To be the local point of contact for the Our Client organization in relation to all VAT questions

        1.6 Prepare and control the low risk and statutory payment list

20 %

2.     Payroll & T&E Accounting

        2.1 Preparation/assist/control of the Swiss, Dutch and Belgium Payroll together with the local HR department and the external providers, including the payments which have to be made

        2.2 Creating the payroll journals for the booking in SAP

        2.3 Create and process, together with the FAA and HR, all kind of accruals necessary to reflect the correct payroll cost in the system

        2.4 Reconciliation of the Payroll accounts in SAP and payroll accounts of the providers

        2.5 Be the point of contact for the T&E process in the area. Follow-up the Our Client T&E policy and take care that this is always in line with the local legislation and requirements. 

20 %

3.     Statutory Financial Accounting

        3.1 Preparation and filing of monthly/quarterly VAT tax returns in the area

        3.2 Monthly/Quarterly/Yearly reconciliations of the VAT account including the plausibility checks

        3.3 Monthly reconciliations of the balance accounts in AssureNet

        3.4 Prepare the monthly accruals for the finance department

        3.5 Control the monthly/quarterly accrual process, including the reversals. Make sure that the accruals are in line with the SAP policy and the local legislations and requirements

        3.6 Support the annual statutory financial statements preparation process in the area

        3.7 Preparing appropriate documentation for the year end figures in line with the local requierments

        3.8 Contact with local authorities, external advisors and Our Client financial department

35%

4.     Other activities

        4.1 Line management and oversight for two FP&A roles

        4.2 Creating Payment requests for the finance related payments

        4.3 Processing all statistical reporting that is mandatory

        4.4 Handling of all kind of financial requests from our global Our Client teams

        4.5 Keep track/ control/ handling of the financial contracts and local insurances

        4.6 Supporting and assist the FAA in the area

        4.7 Supporting the non-finance teams and colleagues in this area with your financial knowledge

        4.8 Reporting out of SAP on request for departments

25%


Profile

JOB QUALIFICATIONS (MINIMUM REQUIREMENTS):

Education and Experience:

  • 3 years experience in an international organization
  • University or bachelor degree
  • Essential Skills, Experience, and Competencies:

  • MS Office applications
  • SAP knowledge
  • Language: English/Dutch/French. German is a plus
  • Knowledge of taks law
  • CONTACTS:

    European shared Service Center in Westport, Ireland, Financial teams in Allergen, in particular the Other Europe finance team, Relevant contacts in the local offices

    Location

    North of Brussel Belgium

    Contact

    Claudine Lachman